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How to change default email template in Outlook?
It's easy to create and apply email templates in Outlook. However, it seems impossible to set your custom email template as default one. But, in this article I will introduce a trick in a roundabout way to change the default email template in Outlook.
Change default email template in Outlook
Please follow below roundabout method to change the default email template in Outlook.
1. In the Mail view, click Home > New Email to create a new email. Compose the new email, and then click File > Save As.
2. In the opening Save As dialog box, please do as follows: (1) Open the stationery folder with pasting the address of %appdata%microsoftstationery into to the Address box and pressing the Enter key; (2) Type a name for the new stationery in the File name box; (3) Select HTML from the Save as type drop down list; (4) Click the Save button.
So far, you have created a custom stationery in Outlook. Please close the new email.
3. Click File > Options to open the Outlook Options dialog box.
4. In the Outlook Options dialog box, click Mail in the left bar, and then click the Stationery and Fonts button under the Compose messages section. Avg pc tuneup 2018 serial 64 bits. See screenshot:
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5. Now the Signatures and Stationery dialog box comes out, please click the Theme button. See screenshot:
6. In the popping out Theme or Stationery dialog box, click to select the new created stationery in the Choose a Theme list box, and click the OK buttons successively to close all dialog boxes.
From now on, when you click Home > New Email to create a new email in Outlook, the specified stationery will be applied to the new email automatically.
One click to change default zoom levels of Message reading, composing, and replying windows in Outlook
With the Enable auto zoom (percent) in read, compose and reply window option of Kutools for Outlook, you can quickly change the default zoom lever of all message reading windows, composing message windows, and replying/forwarding message windows by one click! Click for 60-day free trial without limitation!
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It is no doubt that sometimes you need to repeatedly create appointment or meeting with same subject and body in your calendar folder in Outlook. It is time-consuming to type the same subject and body every time when you create this kind of appointment or meeting. To avoid repeatedly typing, in this article we will show you methods of quickly creating appointment or meeting template in Outlook. With the template of appointment or meeting, create appointment or meeting with same subject and body won't be a time-consuming job anymore.
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features..
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features..
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject..
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All.. Quick Report, Count Selected Mails..
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5. Now the Signatures and Stationery dialog box comes out, please click the Theme button. See screenshot:
6. In the popping out Theme or Stationery dialog box, click to select the new created stationery in the Choose a Theme list box, and click the OK buttons successively to close all dialog boxes.
From now on, when you click Home > New Email to create a new email in Outlook, the specified stationery will be applied to the new email automatically.
One click to change default zoom levels of Message reading, composing, and replying windows in Outlook
With the Enable auto zoom (percent) in read, compose and reply window option of Kutools for Outlook, you can quickly change the default zoom lever of all message reading windows, composing message windows, and replying/forwarding message windows by one click! Click for 60-day free trial without limitation!
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Create and use templates in Outlook
If you are fed up with editing the same email over and over again, there is a way for you to get rid of this annoying repeat by using Outlook templates. You can enhance your work efficiency while using you created templates. The following instruction will help you:
Reply emails with template text in Outlook
It's easy to create a new email with template by clicking Home > New Items > More Items > Choose Form and selecting the specified template in Outlook. However, it seems impossible to reply emails with templates. Here, this article will introduce two workarounds to reply emails with template text in Outlook.
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Create appointment or meeting template in Outlook
It is no doubt that sometimes you need to repeatedly create appointment or meeting with same subject and body in your calendar folder in Outlook. It is time-consuming to type the same subject and body every time when you create this kind of appointment or meeting. To avoid repeatedly typing, in this article we will show you methods of quickly creating appointment or meeting template in Outlook. With the template of appointment or meeting, create appointment or meeting with same subject and body won't be a time-consuming job anymore.
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features..
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features..
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject..
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All.. Quick Report, Count Selected Mails..
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts.. Enable you to do smarter, faster and better in Outlook.
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Free Stationery For Email
- To post as a guest, your comment is unpublished.Thanks this is great! Is there a way to make this work on 'Reply / Reply All' emails?
- To post as a guest, your comment is unpublished.This article can solve the problem. https://www.extendoffice.com/outlook-tutorials-edit-send-emails/advanced-compose-emails/email-theme-stationery.html#a3
- To post as a guest, your comment is unpublished.By default, the replies and forwards will inherit the theme of original emails. However, if we configure to attach the original email in the replies or forwards, the theme or stationery set for new emails will also be applied to the relies or forwards.
First of all, follow the steps introduced in this article to set the custom theme or stationery for the new email.
Then configure to attach original message when relying or forwarding a message.
- To post as a guest, your comment is unpublished.This is just what I was looking for. Amazing, thank you!
- To post as a guest, your comment is unpublished.Omg, thank you so much. You save me!!
- To post as a guest, your comment is unpublished.Is there a way for this to retain the contents of the subject on the subject line?
My 'Subject: [subject content]' line appears in the body.- To post as a guest, your comment is unpublished.How did you move the subject from mail content to the proper Subject bar ?
- To post as a guest, your comment is unpublished.Thanks a lot!
BTW, did you know how to force Word to use specific email template when sending an email using Share? - To post as a guest, your comment is unpublished.thank you :)
- To post as a guest, your comment is unpublished.Thanks! Clear tutorial and it worked immediately!
- To post as a guest, your comment is unpublished.Thank you. It worked for me. I suggest maybe add to your article the information about amending the HTML script to delete the two blank lines at the top. I might have missed that and carried on being annoyed with it if I had not looked at the comments.
- To post as a guest, your comment is unpublished.It just doesn't work. I open a new email, set it to my custom template with my institution's fonts and colors that I've created, and follow your steps for saving the stationary and changing the default. But when I open a new email, it still defaults to the first office theme. Further, it disables all my styles. I'm running Outlook Enterprise 2016 on Windows 10.
- To post as a guest, your comment is unpublished.That is helpful and cool! I use two inboxes. How do I set up different default template depending on which return address I am using?
- To post as a guest, your comment is unpublished.But the new message will have 2 line spacing from the header. Everytime need to delete the spacing before composing. How to remove the spacing?
- To post as a guest, your comment is unpublished.Hi DK,
Thank you for your comment. To remove the two blank lines permanently from the statinery, please do as follows:
1. Please open the folder containing the stationery file with the address of %appdata%microsoftstationery
2. Right-click the stationery file, and open it with Notepad.
3. In the Notepad, please find the code of the two blank lines (paragraphs), remove them, save, and close.
